Microsoft etiquette: calendar appointments when going out of office

A common convention within Microsoft when going out of office is to create two calendar appointments in Outlook:

  1. An appointment which allows people who are trying to schedule a meeting with you to know that you’re out of office at the time
    1. Attendees: just you
    2. Show As: Out of Office
  2. An informational appointment which allows people who work closely with you to know when you’re going to be out of office
    1. Attendees: people who work closely with you (e.g., your immediate team)
    2. Show As: Free
    3. Request Responses: Off
    4. Allow New Time Proposals: Off
    5. Reminder: None

I’m always forgetting one of the steps under 2., so I’m creating this blog post. Next time I go out of office I’ll remember to check this post.

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